Village Clerk

Village Clerk: Sarah J. Witt
P. O. Box 349
35 Merritt Avenue
Millbrook, N.Y. 12545
Office Hours:
9am to 3pm Monday through Friday.
Email clerk@villageofmillbrookny.com
Office (845) 677-3939
Fax (845) 677-3972

Deputy Clerk: Nicole Zeko
Email – deputy@villageofmillbrookny.com

Fillable FOIL Application

The Village Clerk's Office is frequently considered the center of Village government and the primary source of information. We come into contact with hundreds of Village residents and have made it a priority to be as efficient and knowledgeable as possible. The Village Clerk attends all meetings of the Village Board, and acts as clerk thereof. She keeps a complete and accurate record of the proceedings of each meeting. The Village Clerk is not a member of the Village Board and has no vote on matters coming before such board.

The Village Clerk is a Commissioner of Licenses for New York State for the issuance of Disability Parking Permits. The Village Clerk serves as the Registrar for Vital Statistics for the issuance and filing of Birth and Death Certificates. As prescribed by New York State Law the Village Clerk is the Records Access Officer managing the records and documents that are important to the lives of the Village's people.

In the Village of Millbrook, the Village Clerk is also the Collector of Taxes. The Office of the Tax Collector is not a policy making office. This office does not determine tax rates. The office is responsible for collection of all real property taxes levied by the Village.

PARKING PERMITS FOR PERSONS WITH DISABILITIES

Reserved parking for people with disabilities ensures safe and equal access to goods and services. We can assist you by issuing a parking permit in accordance with New York State Motor Vehicle Law. The application must be completed by the applicant and their physician. Temporary or permanent permits are issued according to the specifications of the physician. A New York State Driver's License or Non-Driver's ID must be presented with the application.

For forms and additional information click below:

Handicap Parking Permit Instructions & Application

A reserved parking space for people with disabilities is a legal requirement, not just a courtesy. You can help support the law by parking in reserved spaces only if you have a permit, and only when the person who received the permit is actually in the vehicle.

VOTER REGISTRATION AND ABSENTEE BALLOTS

Voter registration and absentee ballot forms are available at the Village Hall. Forms must be completed and returned directly to the Dutchess County Board of Elections. To contact Board of Elections please call (845) 486-2473.

RECORDS ACCESS

The Village Clerk is the Records Access Officer for all Village records. Many Village records are available for public review. A Freedom of Information Request may be submitted. The request should reasonably describe the records and you should provide sufficient detail to enable staff to locate the items.

The Village of Millbrook works very hard to ensure that FOIL requests are answered as quickly possible. If we are unable to immediately provide the information requested, a response will be sent within 5 business days whether we can grant or deny the request, or if more time is needed.

The Village may charge up to twenty five cents per photocopy or the actual cost of reproduction, unless otherwise prescribed by statute. You have the right to inspect accessible records at no charge. The Village is permitted to require payment for redacted copies of records. If portions of electronic records can be reasonably redacted electronically, prior to disclosure, no payment can be required.

Not all records are maintained electronically, and some records which are maintained electronically may not be available in a particular electronic format.

As the Village moves forward with its website, we will make every effort to have as much information available online as possible. Village Board minutes are available online.

VITAL RECORDS

As Registrar of Vital Statistics, the Village Clerk maintains a permanent record of all births and deaths that occur within the boundaries of the Village. We issue birth certificates, death certificates and burial permits.

We are able to provide uncertified copies of the following types of records for genealogy research purposes:

Birth Certificates – if on file for at least 75 years and the person whose name is on the birth certificate is known to be deceased.

Death Certificates – if on file for at least 50 years.

Marriage Certificates – if on file for at least 50 years and the bride and groom are both known to be deceased.

The time periods are waived for direct-line ancestor is a person in the direct line of descent, ie., the child, grandchild, great grandchild of the person whose record is requested.

The direct line ancestor applicant must provide the following:

Proof of their relationship of the person whose record they are requesting.
Proof of the death of the person whose birth certificate they are requesting.
Proof of the death of the bride and groom whose marriage certificate they are requesting.

The standard fee for a genealogy copy is $22.00. This includes a three year search of the index, the retrieval and re-filing of the document and either a copy of the record or a no record report. When more than a three year search is requested the fee increases. The fee applies separately for each record requested. Processing a genealogy request generally takes between 3 and 14 business days.