Document Center

Document Center

If you are looking for something and can not find it, please reach out to the
Village Clerk's office M-F 9am to 3pm at 845-677-3939 option 2 or email clerk@villageofmillbrookny.com

Assessor Change of Address Form
Assessor Bank Code Removal Form
Assessor Request for Owner Name Change or Removal on Assessment Records
Building Department Complaint Form
Building Department Building Permit Review Procedure
Building Department Applicant Disclosure Form
Building Department Building Permit Application
Building Department Building Permit Fee Schedule
Building Department Short Term Rental Application - Online
Building Department Short Term Rental Application - Printable
Building Department Sign Permit Application - Permanent
Building Department Sign Permit Application - Temporary
Building Department Outdoor Dining Application
NRI Natural Resources Inventory Analysis 2024
Planning Board Applicant Disclosure Form
Planning Board Fee Schedule
Planning Board Subdivision Application
Planning Board Subdivision Technical Review Checklist
Planning Board Site Plan/Special Use Application Information
Planning Board Site Plan/Special Permit Use Technical Review Checklist
Planning Board SEQR Homepage
Planning Board SEQR Frequently Asked Questions
Planning Board SEQR Environmental Assessment Forms
Planning Board Environmental Assessment Form (EAF) Workbooks
Village Clerk FOIL Application
Village Clerk Handicap Parking Permit
Village Clerk Public Assembly Application
Village Clerk Copy of Birth Record
Village Clerk Copy of Death Record
Village Clerk Application for Genealogical Services
Water/Sewer Water and Sewer Hook-up Application
Zoning Board Area Variance Application
Zoning Board Applicant Disclosure Form
Village Policies Breach Policy
Village Policies Civilian Complaint Procedure
Village Policies Computer Backup Policy
Village Policies Conflict of Interest
Village Policies Credit Card Policy
Village Policies Electronic Devices and Information Technology (IT) Policy
Village Policies Employee Handbook
Village Policies Ethics Code
Village Policies Health Emergency Plan
Village Policies Official Blanket Undertaking
Village Policies Quote Form & Procurement Policy
Village Policies Shade Tree Commission By-Laws
Village Policies Sexual Harassment Policy
Village Policies Sexual Harassment Complaint Form
Village Policies Sexual Harassment Prevention Poster
Village Policies Violence in the Workplace Policy
Police Foil Request Application
  • 2025-001: CDBG Application
  • 2025-002: Greenbriar Settlement Offer
  • 2025-003: SEQR for Modification of SPDES Permit
  • 2024-001: Water Meter Rate Fee
  • 2024-002: WIIA Grant Authorizing Mayor To Sign
  • 2024-003: Bond Resolution for DPW Truck
  • 2024-004: 325K BAN Renewal- Bennett Pump Station
  • 2024-005: Sewer Rate Increase
  • 2024-006: Return of Funds in Thorne Trust
  • 2024-007: PB and ZBA Rate Changes
  • 2024-008: NRI Resolution
  • 2024-009: WQIP Resolution
  • 2024-010: Benchmarking CSC
  • 2024-011: Corporate Resolution - Newmont Stock
  • 2024-011.2: Corporate Resolution - Amended Newmont Stock Resolution
  • 2024-012: Bond Resolution $10 Million WWTP Upgrade
  • 2024-013: Bond Resolution for SIB Police Department Dodge Charger
  • 2024-014: SIB SEQR Docs for Police Department Dodge Charger
  • 2024-015: Hazard Mitigation Plan
  • 2024-016: 200K BAN Renewal F Fund WTP
  • 2024-017: 550K BAN Renewal F Fund WTP
  • 2023-001: Directing the Dissolution of the Petty Cash Fund
  • 2023-002:
  • 2023-003: Bond Resolution for Sewer BAN
  • 2023-004: Community Development Block Grant: Sidewalk Repair
  • 2023-005: Resolution Approving Agreement with Dutchess County to Repair Bridge on Stanford Rd
  • 2023-005-1: SEQR Resolution for Conveyance of Real Property to Dutchess County
  • 2023-006: WWTP Upgrade-WIIA Funding Application
  • 2023-007: Undertake Community Greenhouse Gas Inventory and Community Climate Action Plan
  • 2023-008:
  • 2023-009: Resolution Authorizing Mayor Collopy to Sign Receipt, Release & Refund Agreement from JP Morgan
  • 2023-010: Requesting DOT to Decrease Speed Limit on Franklin Ave
  • 2023-011: Bond Resolution for SIB for New Fire Chief Truck
  • 2023-011-1: SEQR Resolution for SIB for New Fire Chief Truck
  • 2023-012:
  • 2023-013: New York State Unified Solar Permit
  • 2023-014: 200k Water System Improvement Bond Anticipation Note Renewal
  • 2023-015: 550k Water System Improvement Bond Anticipation Note Renewal
  • 2022-001: Introducing Local Law No. 1 of 2022 Amending Chapter 180 Sewers and Water of the Village Code
  • 2022-002: Water & Sewer Reserve Accounts
  • 2022-003: Water Rate Increase
  • 2022-004: Retaining Wall Bond $150K
  • 2022-005: Sewer Pump House Bond $250K
  • 2022-006: Bennett Sewer Pump Station Mitigation Project
  • 2022-007: Climate Smart Communities
  • 2022-008: Authorizing the Issuance of Serial Bonds for Wastewater Treatment Plant Upgrades
  • 2022-009: Waste Water Treatment Plant Upgrades SEQR Type II Classification
  • 2022-010: Waste Water Treatment Plant Upgrades WIIA Funding Application
  • 2022-011: No Smoking on all Village Properties
  • 2022-012: Introducing Local Law 2 of 2022 Require Public Hearings Regarding Land Use Applications be Advertised on Signs Posted on the Property
  • 2022-013: Introducing Local Law 3 of 2022 Regulations for Outdoor Dining on Village Sidewalks
  • 2022-014: Community Development Black Grant Sidewalk Repair
  • 2022-015:
  • 2022-016:
  • 2022-017:
  • 2022-018: Adopting Local Law 3 of 2022 Regulations for Outdoor Dining on Village Sidewalks
  • 2022-019:
  • 2022-020:
  • 2022-021:
  • 2022-022: Adopting Local Law 2 of 2022 Require Public Hearings Regarding Land Use Applications be Advertised on Signs Posted on the Property
  • 2021-001: Sewer Rate Increase
  • 2021-002: Police Reform
  • 2021-003: Water Reserve Fund
  • 2021-004: Sewer Reserve Fund
  • 2021-005: Authorizing Use of Restricted Funds
  • 2021-006: Fire/Rescue Repair Fund Reserve
  • 2021-007: Tax Cap Override
  • 2021-008: Civilian Complaint Procedure and Establishing a Community Review Board
  • 2021-009: Resolution of Introduction for Local Law No 1 of 2021
  • 2021-010: Resolution of Introduction for Local Law No 2 of 2021
  • 2021-011: Resolution of Introduction for Local Law No 3 of 2021
  • 2021-012: Resolution of Introduction for Local Law No 4 of 2021
  • 2021-013: Water and Sewer Hook-Up Fee
  • 2021-014: Escrow Overage Transfer to General Fund
  • 2021-015: Resolution Declaring Thorne Property Surplus and Authorizing Sale
  • 2021-016: Land Conservancy Letter
  • 2021-017: Resolution of Adoption for Local Law No. 1 of 2021
  • 2021-018: Resolution of Adoption for Local Law No. 2 of 2021
  • 2021-019: Resolution of Adoption for Local Law No. 3 of 2021
  • 2021-020: Resolution of Adoption for Local Law No. 4 of 2021
  • 2021-021: Local Law No. 6 of 2021 Opting out of Retail Sales
  • 2021-022: Resolution of Adoption for Local Law No. 6 of 2021
  • 2021-023: Community Development Black Grant Sidewalk Resolution
  • 2021-024: Bond Anticipation Note Renewal Resolution 2021 - Water System Improvement
  • 2021-025: Bond Anticipation Renewal Note Resolution 2021 - Improvement & Upgrade to Water System
  • 2020-001: Adoption for Local Law Amending Sign Code
  • 2020-002: Bail Reform Support
  • 2020-003:
  • 2020-004: Millbrook TG transfer and close bank account
  • 2020-005: SIB for International Dump Truck
  • 2020-006: LL Amending Ch. 24 of the Village Code - Investment Policy
  • 2020-007: LL Amending Ch. 33 of the Village Code - Official Newspaper
  • 2020-008: LL Amending Ch. 35 of the Village Code - Official Year
  • 2020-009: LL Amending Ch. 37 of the Village Code - Procurement Policy
  • 2020-010: LL Amending Ch. 212 of the Village Code - Shade Tree Commission
  • 2020-011: LL Amending Ch. 24 of the Village Code - Investment Policy
  • 2020-012: LL Amending Ch. 33 of the Village Code - Official Newspaper
  • 2020-013: LL Amending Ch. 35 of the Village Code - Official Year
  • 2020-014: LL Amending Ch. 37 of the Village Code - Procurement Policy
  • 2020-015: LL Amending Ch. 212-2 through 212-6 of the Village Code - Shade Tree
  • 2020-016: LL Amending Ch. 230 of the Village Code - New Overlay Zoning Map
  • 2020-017: New Overlay Zoning District & Zoning Map - Thorne Building
  • 2020-018: SEQR Determination
  • 2020-019: Records Retention
  • 2020-020: Tennis Court Capital Reserve Fund
  • 2020-SWD: Standard Work Day & Reporting
  • LL 1 of 2024: Reduce the Speed Limit on Certain Village Roads to 25 Miles Per Hour
  • LL 2 of 2024: Rules and Regulations for Short-Term Rentals
  • LL 3 of 2024: Real Property Tax Exemption Amounts for Veterans & Senior Citizens
  • LL 4 of 2024: Amending Village Zoning to require Sign on Property
  • LL 5 of 2024: Creating New Section 230-75 - Outdoor Dining on Village Sidewalks
  • LL 6 of 2024: Amending Chapter 79 Brush Grass and Weeds
  • LL 7 of 2024: Limited Moratorium on RLD Zoning
  • LL 8 of 2024: Amending Ch 136 of Code on Littering to Require Residential and Commercial Landlords to Provide and Maintain Trash Receptacles
  • LL 9 of 2024: Resolution of Introduction for Local Law Adopting Natural Resources Inventory
  • LL 10 of 2024: Alter the Boundaries of the RU Zoning District to Include Eight (8) Parcels Currently Located in the RLD Zoning District
  • LL 1 of 2023: V&T Law
  • LL 2 of 2023: Tax Exemption for Volunteer Firefighters
  • LL 3 of 2023: Amending Chapter 207 of Village Code on Taxation
  • LL 4 of 2023: Reduce Speed Limit to 25 MPH
  • LL 5 of 2023: Establishing STR Law
Birth Certificates

For information on registering a home or non-hospital birth, and to file for a birth certificate, please contact the Village Clerk's Office at (845) 677-3939 option 2.

The fee for a certified copy of birth is $10.00 each - payable to the Village of Millbrook.

 

Death Certificates

A certified copy of the death certificate may be issued to an individual or legal representative with proper identification and verifiable and official purposes.

Standards for the release of copies of the death certificate include:

  1. Upon request of a spouse, children, parents or sibling of the deceased or lawful representatives of such person;
  2. A documented medical need;
  3. A documented legal need;
  4. Upon request by a municipal, state or federal agency for official purposes; and
  5. By court order on showing of necessity.

The fee for a certified copy of death is $10.00 each - payable to the Village of Millbrook.

 

Genealogical Searches

Genealogical searches of birth, death or marriage records have specified time periods required for release.

According to the NYS Department of Health, no information shall be released from the following records:

  1. A record of birth which has been placed in a confidential file pursuant to Public Health Law Section 4138;
  2. A record of birth unless the has been on file for at least 75 years and the person to whom the record relates is known to the applicant to be deceased;
  3. A record of marriage unless the record has been on file for at least 50 years and the parties to the marriage are known to the applicant to be deceased;
  4. A record of death unless the record has been on file for at least 50 years.

The fee schedule varies depending on the number of years to be searched. A search from one to three years of records is $22.00. Please contact the Village Clerk's Office for additional fee schedules.